Clarksons Securities must store personal information of clients in order to comply with the Norwegian Securities Trading Act and Regulations, the Norwegian Money Laundering Act, MiFID II and the Market Abuse Regulations (“MAR”) in order to among others prevent money laundering and insider trading, to classify and register clients, to receive orders and executing orders, to perform settlement and establish VPS accounts and to send client account statements. The personal information is only shared internally on a need to know basis and with authorities that request certain information through an investigation or a regulatory audit in accordance with applicable laws or regulations.
Clients of Clarksons Securities may request access, correction and deletion of personal information. All such requests must be sent to the Compliance department using the “Access Request Form – Personal Information” that can be found below. Dependent on the information, the length of storage will vary from 5-10 years.
ACCESS REQUEST FORM – PERSONAL INFORMATION
Clarksons Securities has a duty to respond to the requests for access or transparency as soon as possible and at the latest 30 days after receipt of the request.
Some exemptions will apply to the access of personal information, for example in the event secrecy is necessary for investigative purposes of criminal offences or in the event the information only is included in an internal document not accessible to others. The right to access further does not apply in the event the information is only used for historical or scientific purposes and the use have no direct importance for the person/entity in question.
Clarksons Securities reserves the right to use any photograph taken at any event sponsored by Clarksons Securities, without the expressed written permission of those included within the photograph. Clarksons Securities may use the photograph in publications prepared by Clarksons Securities or our own social media channels.
To ensure the privacy of individuals, images will not be identified using full names or personal identifying information without written approval from the photographed subject.
A person attending a Clarksons Securities event who does not wish to have their image recorded for distribution should make their wishes known to the photographer, and/or the event organizers, and/or contact Clarksons Securities at compliance.oslo@clarksons.com.
By participating in a Clarksons Securities event or by failing to notify Clarksons Securities, you are agreeing to release, defend, hold harmless and indemnify Clarksons Securities from any and all claims involving the use of your picture or likeness.
Any person or organization not affiliated with Clarksons Securities may not use, copy, alter or modify Clarksons Securities photographs, graphics, videography or other, similar reproductions or recordings without the advance written permission of an authorized designee from Clarksons Securities
Please contact COMPLIANCE in the event you have further questions.